Retain Your Document Formatting in 4 Simple Steps!

Juliet D'cruz

Updated on:

Let’s admit it. It is utterly frustrating to find out that our work gets messed up when we send it to someone else. Although we wouldn’t know if the other person won’t tell us about it, there’s still the worry that what they would receive is in shambles. Aside from its mortifying, it creates inconvenience for them since they couldn’t glean any information from your work.

You definitely wouldn’t want that to occur! So, are there ways to prevent that situation from happening? Of course, yes. There are many things that you can do to retain document formatting across computers. But, the most effective and accessible way to do this is by converting your Word DOC to PDF.

What is document formatting?

Document formatting refers to the way you arrange the different elements of your file. For instance, it may include how you place the paragraphs, the font styles and sizes that you use, the italics and bold words inside, columns, indentations, and many more.  Of course, where you put and insert the photos also belongs to the umbrella term document formatting.

Due to software version differences, or perhaps even the availability of the software, the document formatting may change and get jumbled up across devices. This situation makes your document seem poorly created and unprofessional. That’s why ways to retain it even after sharing are sought-after.

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What are PDFs?

Before knowing how to convert your file to PDF, let’s define the term itself first. The portable document format, more popularly known as PDF or PDFs, is a standard file format known for its ability to retain formatting and tight security. Aside from that, it’s commonly used in file-sharing as it can keep the contents’ integrity, which is especially necessary for a professional setting.

How does PDF retain the document formatting of my Word documents?

PDFs substantially function as electronic print-like images of your document. That’s why regardless of what computer, software, or the sort you use in opening your documents, it will appear the same. This benefit is one of the reasons why people prefer to convert their files to PDF before sending them to others.

By the description “same,” we are talking about precision. So, all the font styles, bold letters, italics, and every design and style you included in your document will be accurately similar to the original Word document. So, how can you convert your files to the portable document format?

Use online Word to PDF converters.

The answer is right in your web browser. All you have to do is search for an online Word to PDF converter, and it’s a guarantee for you that you can convert your files now! Naturally, given how vast the web and advanced our current technology is, it’s but a few clicks before you find out what you’re looking for!

Online Word to PDF converters are web-based tools you can use to change the file format of your documents from DOC to PDF. They are relatively simple to use, so even laypeople can understand the instructions. Almost all of them are free too, so there’s no need to worry about any payment. But, there’s this trusted tool that we recommend for you to use.

Convert your Word doc to PDF with GogoPDF.

Among all the online tools that you can find on the web, perhaps the most trusted of all is GogoPDF. It isn’t surprising because GogoPDF is proud of its tight security and quick and easy conversion. You can access this tool on any computer anywhere, so you can even convert your files on the go. The steps to use this tool are also reasonably uncomplicated to follow. A short guide is available for you below:

  1. On your browser, go to GogoPDF.
  2. Upload your chosen Word doc.
  3. Wait as GogoPDF processes your file and converts it to PDF.
  4. Once the download link appears, you can now save and share your newly converted file!

See that? GogoPDF is known as well for its user-friendly graphic interface. Even if you don’t know much about computers, you can still convert the file easily. What makes this converter more worthwhile is that it doesn’t need any software installation. All you have to do is connect your device to the Internet, and voila!

Final thoughts

The entry of COVID-19 into our lives emphasized the need for online communication and the transmission of files. However, most of us encounter the problem of being unable to preserve our files’ document formatting after sharing our files with others. This issue results in inconvenience for both the other people who receive our files and us.

It makes our documents seem poorly crafted and unprofessional. To make that worse, it makes gleaning information from the contents more challenging. Preserve your document formatting now by converting your Word doc to PDF with GogoPDF!

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