A guide to virtual office solutions

Juliet D'cruz

Updated on:

From cheap office space to answering the phone service, a virtual office is all you need. As it offers a variety of solutions that are designed to develop your business, it is the most recommended option for startups. Virtual offices provide space and a number of other facilities that make them the most suitable solution. Most people confuse a virtual office with a coworking space. However, a virtual office space offers on-demand comfortable, furnished, and affordable co-working spaces. They offer you to have a customized plan according to your needs. For instance, you can request meeting rooms when needed. The virtual office was introduced to ensure that companies of all sizes enjoy full administrative services without going through the struggles of hiring. Are you planning to use a virtual office and are not sure how to do it? You are at the right place then!

This article has the complete guide for learning about the virtual office and its services.

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Virtual workplace: 

Virtual workplaces include offices, coworking spaces, and meeting rooms that are affordable and flexible. They include many perks of physical office space. These perks are listed below:

  • A virtual office: virtual offices are private offices that you can rent for as long and as shorter period you want. They are the best option recommended for startups and entrepreneurs. As they are professionally furnished, they come in greater flexibility. You just need to bring your laptop to get started. These offices make sure that they provide with every necessity required for the functionality of your workplace.
  • Coworking spaces: unlike virtual offices, coworking spaces are an excellent choice for medium and moderate businesses. These spaces are open-concept and have members working from a large shared space and workstations. This type of workplace offers greater exposure to your business. However, if you work as a virtual receptionist or require making phone calls, coworking spaces are noisy and a suitable option.
  • Virtual meeting rooms: these meeting rooms have full full-equipment that is needed to run successful meetings and events. They will provide you with a projector, a meeting room, whiteboards, and all your needs. You can rent these meeting rooms for an hour or day or as long as you want.

Most of the small businesses mix and match these services and make their flexible workplace. For instance, an entrepreneur might rent a virtual office for a few days a week along with a meeting room according to his working hours.

What perks are you getting?

A virtual office is your key to unlocking many other opportunities, and it ensures that you get the most done in less time. Some of the additional services you can get (on-demand) are mentioned below:

Virtual office address: A virtual office helps you get a real address in a top-nosh commercial area. Moreover, this address is more than just a mailbox. You can review and delete your mail from anywhere through a web browser. You can choose the type of mail services you want, for instance, mail scanning or mail forwarding. You can pick them according to at your convenience.

  1. Phone Service:

Do you have too many calls that you have to take? Are you wondering if hiring a receptionist will cost you a lot? When you work independently, it is no surprise that you will find yourself drowning under the weight of your daily tasks. Well – not anymore. A virtual office will provide you with a virtual receptionist who can schedule your calls and provide full customer support. This virtual receptionist will answer live calls for you while offering intelligent assistance. Moreover, these virtual receptionists will cost a fraction of what you have to pay to an in-house receptionist.

How can you get started with a virtual office? 

Every virtual office service provider might have its own process for onboarding. However, the ideal process is mentioned below:

  • Find a location: Pick the location where you want to start your business. Keep in mind that the location you choose for your business makes a huge impact on the branding image of your business. A virtual office has an extensive range of locations to choose from.
  • Next, select a package that suits your needs. While doing so, ensure that you demand the add-ins you need. Discuss your place to work, administrative support, etc.
  • Lastly, enjoy the freedom. There is no point in working solely and getting a virtual office when you do not get to pick and choose your timings. Talk about your working hours – even if they are flexible and unpredictable.

Whether your business needs a virtual office or not, we would suggest one should always give the idea a thought. A virtual office has less to risk and more to win. You do not have to worry about paying the bills, hiring administration, hiring janitors, and so much more.

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